PhoneBuzz is a UAE-based mobile-phone wholesaler. We built a business automation agent — a visual workflow with over 100 interconnected nodes — that automates inventory updates, order processing, supplier communication and reporting so the team spends less time on manual tasks.
Drawn first. Then built, layer by layer.
- L1 Triggers
- L2 Processing
- L3 Integrations
- L4 Notifications
- ▣ Rendered product
The problem
As a wholesale operation, PhoneBuzz was handling high order volumes with manual processes: stock checks, supplier emails, order confirmations and reports all done by hand. The client needed a reliable automation layer that could run these flows without human intervention.
How we approached it
- 01Audited the existing manual workflows and mapped every decision point before writing a single node.
- 02Built a visual automation graph with branching logic for order states, stock thresholds and supplier responses.
- 03Connected external services — inventory system, email, messaging and reporting — through a centralised trigger hub.
- 04Structured the graph in layers (triggers → processing → integrations → notifications) so it stays maintainable as the business grows.
Numbers, with sources
- Automated order intake and status updates
- Inventory threshold alerts and reorder triggers
- Supplier communication flows via email and messaging
- Automated sales and stock reporting
The stack
Operational metrics (time saved, error rates) are confidential to the client and not published here.
What shipped
- Automation
- n8n · Visual workflow engine
- Integrations
- REST APIs · Email · Messaging
- Data
- Inventory & order database
- Hosting
- Self-hosted / Cloud VPS
Want your system drawn like this?
A 30-minute Google Meet call with one of our co-founders. We sketch the architecture with you, tell you honestly what it takes, and send notes afterwards, whether or not you hire us.